Digital Channels (RemitMoni) - Terms and Conditions

The following words and phrases have the meaning set out below unless the context indicates otherwise:

• KYC – know your customer (KYC) refers to due diligence activities conducted by Universal Express Services as per regulatory requirements to ascertain the relevant information of the customer and beneficiary.

1. You should be over 18 years of age

2. You should be a resident in the Hong Kong SAR with a valid Hong Kong ID issued by Immigration Department of Hong Kong

3. If you are a business registered in Hong Kong, please contact our office for specific required documents to assess your eligibility

Registering Universal Express Services Digital Channels (RemitMoni) requires the following conditions to be met:

• Register as a customer of Universal Express Services and ensure all KYC information are up-to-date

• Provide clear and valid copy of Hong Kong ID and additional documents if required as per policy

• Read and agree to the Terms and Conditions listed on the digital channel or the KYC Form

Activation of user for conducting online transactions is subject to AML/Compliance Department Approval, in line with Local and International AML/CFT Laws and Regulations. Application for activation of Mobile app/online portal user registration may be rejected due to insufficient/inaccurate information/documents, and matters related to AML Compliance Policies and Procedures. All subsequent changes in the profile of the customer are subject to enhanced verification and approval.

The Fees and charges for transactions are displayed / or communicated with a quotation form before initiating a transaction. By proceeding or confirming over digital medium or email with the transaction, it is understood that you have agreed to the applicable charges for the transaction

Universal Express Services may send specific and timely notifications via email, pop up screen in your mobile device or web browser or SMS. You agree and acknowledge that the notifications may be delayed or prevented by factors affecting the service provider and other relevant entities, and we do not guarantee the delivery, timeline or accuracy of the notifications. We will not be liable to you for any losses, damages or expenses arising from

1. Non-delivery, delayed delivery or wrong delivery of a notification.

2. Inaccurate or incomplete content of a notification

3. Use or reliance by you on the contents of an alert for any purpose.

1. Transfers/Remittances are considered executed and delivered unless a claim is received within 3 months for cash payout and 6 months for bank transfer from the date the remittance was made.

2. Any amendments or re-issuance of the remittance transaction for whatsoever reason will be subject to regular charges and settlement of any rate differences, if applicable.

3. Transactions may be rejected automatically while initiating the transaction, or subsequently or while making the payment as per updated Regulatory/Correspondent Bank’s Compliance Policy and Procedures.

4. Upon submitting the transaction, you confirm and acknowledge the correctness, authenticity and legality of all the transaction details and will be held responsible for the same. Universal Express Services, its employees and its agents are indemnified and held harmless from any claims including but not limited to delays, delivery failures, and mistakes, losses resulting from any wrong information in the transaction receipt as well as force majeure events or any other circumstances beyond our control. Our liability is limited to performing necessary amendments at the shortest time if possible. Universal Express Services has the right to recover any amount paid due to errors or oversight.

5. Refund against Cancellation of Transfers or any other Remittance transaction returned unpaid for whatsoever reason will be refunded to the sender at the prevailing market buying rate or transaction rate whichever is lower, excluding the sending charges, any deductions from the beneficiary bank, cancellation fees and any other expense incurred as a result. A confirmation of non-payment and cancellation of the original instruction is required from our correspondent bank or agent before refund is made. Sender has to submit a written request at our office/branch in order to initiate the cancellation procedure. Refunds will be done only through the Original Mode of Payment

6. Universal Express Services reserves the right to use services of intermediary banks and financial institutions in any country of its choice for the execution of this transfer. Correspondent and/or intermediary charges are applicable to some countries and will be deducted at the receiving end.

7. All types of remittances conducted are subject to Customs and Excise Department and HKMA regulations in Hong Kong and International Laws. All customers’ information and supporting documents must be provided as per requirements of local and international regulations and standards. The transaction maybe blocked if found suspicious. The sender and beneficiary will be fully responsible for providing necessary evidence and clarification about any inquiry, including the exact purpose of remittance, relationship, source of fund, etc. to prove legitimacy and legality of the information and fund involved as well as any follow-ups required with the concerned authorities to affect the payment or claim a refund. In such cases Universal Express Services will not bear any responsibility.

8. Any Transaction related complaint should be lodged within a maximum period of fourteen (14) days from the date of transaction. Universal Express Services will take all possible efforts to resolve any issues for services provided by a third party by coordinating with the concerned service provider. Universal Express Services has no liability as an agent towards any related services. The third party will be fully liable for the completion of its service in accordance with its terms and conditions.

9. It is your (customer) responsibility to safeguard your login credentials and devices in order to protect yourself. All transactions submitted/authorized through your online profile after a login, will be considered as submitted by you and without any conditions or stipulations attached.

1. Please use your own account for funding the transactions. We do not accept payments made through third party accounts via Net Banking. Using third party accounts would result in your transaction being canceled / rejected in order to protect you from fraud.

2. Transaction will be processed once the funds are credited to the respective bank account of Universal Express Services.

3. Universal Express Services cannot be held liable for any interbank charges by your bank for making an internal fund transfer.

4. It is your (customer) responsibility to check and reconfirm the bank account details of Universal Express Services every time before transferring any fund to our bank account.

As part of the digital channel offering, Transaction History will be available for viewing purpose. However, this is provided for reference only and should not be considered as legal proof of transactions. The transactions listed may not be comprehensive or completely accurate due to differences in customer profile information during the course of his/her relationship with Universal Express Services. You have to make a formal request to Universal Express Services branch for a statement of transactions made at Universal Express Services.

1. Universal Express Services Digital Channels (RemitMoni) requires a login, with the login credentials set up by you, to start the services. OTP (One Time Password) are implemented through Google Authenticator at critical places to ensure control on access and activity on the app.

2. You are responsible for the confidentiality and use of your login credentials and OTP through Google Authenticator. You must not disclose your login credentials or OTP to any third party, and must not authorize any third party to use your profile for any purpose whatsoever. You agree to take reasonable measures and due care to protect your login credentials against misuse by third parties. As a means of precaution, you understand that it is recommended to change the login credentials at periodic intervals.

3. You must notify Universal Express Services immediately if you have knowledge or have reason for suspecting that the confidentiality of your login credentials has been compromised or if there has been any unauthorized use of your Digital profile (such as where you notice any unauthorized transactions or unauthorized access to your Accounts) or your login credentials has been disabled after a number of incorrect password attempts.

4. You must notify Universal Express Services when you update your mobile number in order to avoid potential breach of your online profile.

Universal Express Services has the right to inactivate the Digital Channels (RemitMoni) profile of a customer without any intimation, due to untimely response or insufficient/inaccurate information provided by the customer and matters related to AML Compliance Policies and Procedures of Universal Express Services. Universal Express Services will not be liable for any consequences arising out of such inactivation. Inactivation of a profile does not necessarily mean the customer cannot use the traditional branches for conducting future transactions. Any transaction in process at the time of profile inactivation will be processed as per the terms and conditions associated with the said service. Customer can request for the inactivation of his/her profile by visiting any Universal Express Services office/branch and submitting a formal request.​

You (Customer) will ensure that you maintain and update/upgrade all software, hardware and/or equipment, as applicable from time to time, to avail, access and use the services of Universal Express Services and be compatible with Universal Express Services Digital Channels (RemitMoni) at your own risk. You undertake to ensure that computers or mobile phones you use to access Universal Express Services Digital Channels (RemitMoni) are free from any malware, virus, Trojan or such other computer/internet contaminants. Universal Express Services is at liberty to change, vary or upgrade its software, hardware, operating systems, etc., from time to time and will be under no obligation to support your software, hardware, operating systems and that the same will be your sole responsibility. Universal Express Services will not be liable for any losses that may be suffered by you as a result of any incompatibility between the Service software and any computer, mobile phone or other device from which you may use to access the Service or non-use of the Service due to such incompatibility issues. The digital platforms are provided “as is”, without any warranties of any kind. To the fullest extent permissible under applicable laws, Universal Express Services disclaims all such warranties, express or implied, including, but not limited to, warranties of merchantability, fitness for a particular purpose, non-infringement, accuracy, freedom from errors, suitability of content, or availability.

You agree not to engage in any of the following activities:

• Copying, distributing, or disclosing any part of the platform in any medium, including without limitation by any automated or non-automated “scraping”.

• Using any automated system, including without limitation “robots,” “spiders,” “offline readers,” etc., to access the digital platform in a manner that sends more request messages to the servers than a human can reasonably produce in the same period of time.

• Transmitting spam, chain letters, or other unsolicited email.

• Attempting to interfere with, compromise the system integrity or security or decipher any transmissions to or from the servers running the platform.

• Taking any action that imposes, or may impose at our sole discretion an unreasonable or disproportionately large load on our infrastructure.

• Uploading invalid data, viruses, worms, or other software agents through the platform.

• Collecting or harvesting any personally identifiable information from the platform.

• Using the platform for any commercial solicitation purposes.

• Impersonating another person or otherwise misrepresenting your affiliation with a person or entity, conducting fraud, hiding or attempting to hide your identity.

• Interfering with the proper working of the platform.

• Accessing any content on the Site through any technology or means other than those provided or authorized by the platform.

• Bypassing the measures we may use to prevent or restrict access to the platform, including without limitation features that prevent or restrict use or copying of any content or enforce limitations on use of the platform or the content therein.

Universal Express Services will maintain records of transactions, KYC information, customer feedback or complaints as mandated by the law and regulations. The period of retention of such records will be in the sole discretion of Universal Express Services as per statutory regulation or our internal policy. You hereby agree that you will not challenge or dispute the admissibility, reliability, accuracy or the authenticity of the contents of such records merely on the basis that such records were set out in electronic form or were the output of a computer system, and you hereby waive any of your rights to object.

You (Customer) acknowledge and agree that:

1. Any Transaction, which originates from your Mobile or a Web browser, using your User ID and Password/PIN, whether initiated by you or not will be deemed to have originated from you.

2. You will be liable for all loss from unauthorized transactions if your credentials are compromised and will not hold Universal Express Services liable for any loss that you may suffer as a result.

3. Illegal or improper use of Digital Channels (RemitMoni) by you or any other person will result in suspension of your account.

4. You are aware that internet/email is not a secure or error-free medium of communication and of the possible risks involved in connection with the transmission of information via email/internet.

5. You are aware that universally it is understood that there is no way to verify that technologies are fool proof or tamper proof and/or to keep up with the latest technology as available at any particular time.

6. You understand and agree that Universal Express Services does not accept liability for any errors or omissions in the content of the email messages and its attachments. You undertake to keep us indemnified at all times against, and to save us harmless from all actions, proceedings, claims, loss, damage, costs and expenses including consequential losses/damages which may be brought against us and which will have arisen either directly or indirectly out of or in connection with us sending account statements and other documents on email.

You (Customer) will be responsible for the correctness of information supplied by you to Universal Express Services through the digital channel or through any other means such as electronic mail or written communication. Universal Express Services accepts no liability for the consequence arising out of erroneous, incorrect or incomplete information supplied by you. If you suspect that there is an error in the information supplied by you, you will advise Universal Express Services as soon as possible. Universal Express Services will endeavor to correct the error wherever possible on a ‘best effort’ basis.

Universal Express Services places utmost importance on the privacy and protection of clients and considers this to be a critical part of the services rendered. You accept that all information/instructions which will be shared by you shall be governed by the Universal Express Services Privacy Policy.

You hereby consent to Universal Express Services’s collection, use, disclosure and processing of information in accordance with Universal Express Services Privacy Policy and these Terms and Conditions.

Universal Express Services processes your personal data for your each transaction/payment, as far as necessary, during the entire duration of the business relationship as well as in accordance with the mandatory record retention as required by the Law.

All credit/card debit cards details and personally identifiable information will NOT be store, sold, shared, rented or leased to any third parties.

As part of our KYC process, you must provide us with all personal details which are necessary to record in our system to maintain the business relationship with you and also any additional data that we are required by the law to collect or by the requirement of our correspondent banking agents. If you do not provide us with such data, we cannot proceed further with your membership registration or execute any payments/transactions.

By signing this form you are confirming that you are consenting to Universal Express Services for recording/processing your personal data for the following purposes:

–  To record your personal details in our system for our KYC/due diligence purpose;

– To process your transaction with basic personal details, through data processors and correspondent/intermediary banking agents;

–  To provide additional details to correspondent/intermediary banking agents, when requested;

–  To provide your KYC information to Law Enforcement Agencies/Financial Regulators, when requested;

– To store your transaction details and KYC information at local place of storage for record retention purpose.

Universal Express Services has the exclusive right to assign or transfer its right and obligations under the terms to anybody or any entity of its choice in whole or in part and in such manner and on such terms and conditions as Universal Express Services may decide. Any such assignment or transfer will conclusively bind you and all other persons. You are not entitled to assign or transfer any of your right and obligations under these Terms and Conditions to any third party without prior written consent of Universal Express Services.

You acknowledge that the intellectual property rights of Universal Express Services are owned by Universal Express Services, its Affiliates, or the Providers. No part or parts of the Universal Express Services Digital Channels (RemitMoni) may be reproduced, distributed, republished, displayed, broadcast, hyperlinked, transmitted, adapted, modified to create derivative works or otherwise commercially exploited in any manner or by any means or stored in an information retrieval system without our prior written permission.

You agree and undertake to fully indemnify Universal Express Services, its affiliates, service providers, subcontractors, and agents, and to hold each of the aforementioned parties harmless, from and against all liabilities (including settlement sums), losses, charges and expenses (including legal fees and disbursements on a solicitor-client basis), claims, demands, actions and proceedings which Universal Express Services, its affiliates, service providers, subcontractors and agents may incur, suffer or sustain directly or indirectly from or by reason of or in relation to the use, misuse or purported use or misuse of Universal Express Services Digital Channels (RemitMoni), and will pay such monies to Universal Express Services upon its demand.

Universal Express Services may by notice through Digital Channels (RemitMoni) or by such other method of notification as it may designate (which may include notification by way of email), vary these Terms and Conditions, whereupon such a variation will take effect on the date specified by us (which will generally be no less than thirty (30) days from the date of the notice). If you use Universal Express Services Digital Channels (RemitMoni) including any new services after such date, you are deemed to have accepted such variations and such amended Terms and Conditions will be binding on you. If you do not accept the variation, you must stop using Universal Express Services Digital Channels (RemitMoni). Universal Express Services has the right to vary these Terms and Conditions in the manner aforesaid without the consent of any person or entity who is not a party to this Terms and Conditions.

If at any time any provision of these Terms and Conditions will be or will become illegal, invalid or unenforceable in any respect, the legality, validity and enforceability of the remaining provisions of these Terms and Conditions will not be affected or impaired thereby, and will continue in force as if such illegal, invalid or unenforceable provision was severed here from. Waiver of any of the covenants to be performed by you or any breach by you will not be construed to be a waiver of any succeeding breach by you or of any other covenant. Our rights and remedies in these Terms and Conditions are cumulative and not exclusive of any other rights or remedies provided by law

You hereby authorize Universal Express Services to send promotional messages from time to time, by way of SMS and/or Email and/or Notifications on Phone. Universal Express Services is entitled to send you “notifications in the Universal Express Services and Email/SMS/Social Media notifications relating to your access to and use of the Universal Express Services App and any updates on related services.

Electronic delivery may be in the form of electronic mail, an attachment to the electronic mail, or in the form of an available download from the Digital Channels (RemitMoni). Universal Express Services will be deemed to have fulfilled its legal obligation to deliver to you any document if such document is sent via electronic means. Failure to advise Universal Express Services of any difficulty in opening a document so delivered within twenty-four (24) hours after delivery will serve as an affirmation regarding the acceptance of the document. It may be noted that alerts if sent through SMS will be sent to the registered mobile number only. All communication by Universal Express Services will be in English and will be through email to your email address as per our records; or using electronic services or any other electronic media or through your mobile. Where necessary, Universal Express Services may also give any notice and communication through the press, radio, television, internet or any other media at the discretion of Universal Express Services choice. Any communication from Universal Express Services to you will be deemed to have been received by you and complete:

1. If sent by email – at the time of sending to your email address.

2. If sent by electronic services – at the time it was sent.

3. If made through the press, radio, television or internet – at the time it was made.

4. If made over the Mobile App or Online Portal – at the time of publishing.

​

Customers can contact Universal Express Services through the contact us page in the mobile app or online portal or email us at info@universalexpress.com for registering feedback or complaint. Universal Express Services reserves the right to investigate complaints regarding the use of Digital Channels (RemitMoni) or reported violation of these terms and to take any action deemed appropriate, including but not limited to reporting any suspected unlawful activity to law enforcement official, the appropriate authorities or regulators and disclosing any information necessary or appropriate to such officials, authorities or regulators, whether located in the Hong Kong SAR or outside the Hong Kong SAR.